Telecommut
Mechanicsburg, Pennsylvania 17055
Accounts Payable Rep II: Payment Processing
Full-Time / On-Site
Monday-Friday 8:00 am-5:00 pm (flexible)
Second-level position responsible for the timely and accurate processing of third-party vendor payments through the Select Medical accounts payable system. Perform accounting and clerical duties related to the efficient maintenance and processing of accounts payable payment transactions.
- Daily audits of invoices entered by AP Reps on the Invoice Processing team in accordance with department guidelines.
- Ensure all invoices selected for audit have been entered accurately in Oracle in accordance with department guidelines (review includes vendor names, invoice numbers/naming conventions, invoice amounts, and other information as per department guidelines).
- Communicate required corrections to Team Lead for the Invoice Processing team.
- Update AP Error Tracking Log daily based on errors that are found.
- Modify Selected Payment Schedules Report as needed on check run day.
- Ensure proper documentation is obtained for Request for Payments (RFP).
- Review documentation and make recommendations to make processing more efficient.
- Prepare checks and supporting documentation as needed for timely mailing.
- Ensure special handling is completed as per special handling instructions.
- Assist team lead with identifying vendors with checks greater than $250k and work with vendors to move payment methods to electronic payment.
- Review uploads prepared by AP Reps on the Invoice Processing team to ensure uploaded amounts agree with the source documentation.
- Review vendor upload trends provided by the AP Reps preparing uploads to determine if current invoice amounts are outside of average invoice processing trends for the vendor.
- Identify and recommend changes that will enhance or improve current processes.
- Utilize Select Medical/Concentra Chart of Accounts to review coding of invoices as requested.
- Assist team lead with activities as needed, particularly on check run day.
- Support special projects.
- High school diploma or General Education Degree (GED).
- Good interpersonal and communication skills.
- PC knowledge - Microsoft Office Excel, Outlook (or equivalent), and Word knowledge/skills.
- Experience with accounting software.
- Basic Math Skills.
- Ability to work in a fast-paced environment and possess a personal sense of urgency.
- Ability to sustain focus and attention to detail/accuracy, perform effectively when action is required, and meet all requested deadlines.
- Perform assigned responsibilities and tasks according to policies and procedures with little or no supervision within the assigned time frame.
- Ability to multi-task and take on new responsibilities without loss of continuity.
- Experience working with a multiple subsidiary operating structure environment.
- High volume experience in Accounts Payable with Expense Report processing.
- Ability to process invoices using Markview Accounts Payable workflow software.
