Telecommut
- Relevant education and a minimum of 3 years’ experience in the administrative field; or an equivalent combination of education and experience.
- Assist and manage travel bookings, meeting coordination, and expense reporting for BC CIE leadership team (Manager and Supervisors).
- Intermediate to High level of experience Proficient with the Microsoft Office Suite, SharePoint, Internet navigation, email, and general computer use.
- Strong interpersonal and communication skills
- Above average organization and planning skills
- Ability to learn tasks quickly and become efficient in a short period of time
- Self-starter, proactive and self-motivated
- Excellent time management skills and the ability to prioritize competing demands
- Ability to perform work with constant interruptions and minimal direct supervision
Financial Administration
- Manage purchase orders (initiate, revise, close) to ensure timely procurement and budget control.
- Track budgets and report team/project expenses for financial transparency and adherence.
- Submit and track payments requests and resolve discrepancies.
- Manage team expense reports.
- Support sponsorship applications for local communities and Indigenous groups, guiding both external applicants and internal team members through Enbridge’s Corporate Citizenship process.
- Coordinate community events to foster engagement and enhance brand reputation.
- Order swag and promotional materials, maintain inventory, and ensure availability for events.
- Manage event logistics such as booking hotels, catering, venues and payments.
- Organize regulatory notifications to ensure legal compliance.
- Review and edit engagement logs for accurate records and reporting.
- Oversee meeting minute reviews, coordinating with employees and consultants for timely finalization and distribution.
- Assist with maintaining team SharePoint site and records management.
- Monitor and triage BC Projects inbox and toll-free number.
- Maintain the team’s shared calendar and SharePoint site access
- Submit and manage vendor onboarding.
- Collaborates with project teams, external consultants as well as internal Community and Indigenous engagement team.
- Collaborates with project teams, external consultants as well as internal Community and Indigenous engagement team.
- Attends regular project meetings (weekly) and team meetings (monthly)
- Attends ad hoc event planning meetings
