Project Coordinator, Industrial Construction

• Assist with preparation of conceptual project budgets


• Assist with preparation of preliminary design schedules and construction schedules


• Assist with preparation of permit packages by coordinating drawings and information required for the application and approval process and assist in obtaining all other municipal permits


• Assist in the preparation and issuance of the project tender packages, including scopes of work customized for the specific project


• Prepare and review bid analysis spreadsheets and recommendations for contractor and vendor selections


• Prepare prime contract, consultant services agreements and vendor purchase orders for execution


• Internal project schedule updates and construction status reporting


• Attend and participate in project meetings as required


• Provide meeting minutes for applicable meetings as directed


• Set up and maintain record files to ensure that all project information is appropriately documented and secured


• Review, submit and maintain tracking log for RFI’s and shop drawings


• Ensure shop drawings are submitted in accordance with the Project Schedule


• Assist with approvals and accounting entries for project change orders


• Manage the change management process by reviewing all incoming change requests for scope justification and pricing accuracy, maintaining a current change log, and updating online software for approved changes


• Own project document control across all phases of construction, maintaining a comprehensive and up-to-date filing system for all submittals, RFIs, change management, drawings, meeting minutes, and project correspondence


• Assist in the processing of progress billings from contractors, consultants, and other vendors


• Monitor the site progress and the quality of the work completed. Identify and address any deviations from the project timelines or specifications


• Coordinate and collect all close-out documents including as-build record drawings, warranties, operating and maintenance manuals


• Manage the close-out process from an ownership perspective, ensuring all service contracts, warranties, and maintenance agreements are properly executed, organized, and transitioned to the building owner and/or tenant upon project completion


• Other duties as required

• A minimum of 2-4 years of relevant work experience in industrial or institutional construction


• The ability to travel throughout GTA with access to your own vehicle


• A technical Diploma or relevant University Degree


• Exceptional written and oral communication skills


• Passion for construction and project management


• Recognized analytical and research skills


• The ability to handle a heavy workload, multitask and prioritize


• A strong work ethic, attention to detail, and excellent organizational skills


• A desire for continuous learning and professional development within the construction and real estate development industry

We value your interest in Beedie.  While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.