Telecommut
Hybrid
Full Time, Permanent
Level 5
Requisition Number: PC-2026-006
Covenant House helps youth ignite their potential and reclaim their lives. As Canada’s largest agency serving youth who are homeless, trafficked or at risk, we offer the widest range of services to hundreds of young people every day.
More than a place to stay, we provide life-changing care with unconditional love and respect. We meet youth’s immediate needs and then we work together to achieve their future goals. We offer 24/7 crisis shelter transitional housing options on-site and, in the community, health and well-being support, training and skill development, and ongoing care once youth move into the community.
For over 40 years, Covenant House has been dedicated to its mission of serving youth on the street and to protect and safeguard all youth with absolute respect and unconditional love. Since 1982, Covenant House has supported more than 100,000 young people.
Overview:
The People and Culture (P&C) Administrator supports the day-to-day operations of the P&C function within a mission-driven, non-profit organization. This role ensures efficient HR processes, accurate administration, and a positive employee experience while upholding the organization's values and commitment to community impact.
We are currently recruiting for 1 Full-time role. This is a replacement position within the organization.
Responsibilities:
HR Administration
- Maintain accurate and up-to-date employee records, files and HR databases
- Conduct monthly/ quarterly audits of systems
- Complete HR documents such as employment letters and maintain organization of employee files
- Assist with filing, data entry and general administrative tasks
- Support completion of Board Reports and other reporting requirements
- Organize and maintain P&C SharePoint site and data
- Generate timely and accurate administrative reports and statistics for management, capturing key indicators of the health, impact and sustainability of the organization's workforce
- Maintain accurate data and filing of visa and expense logs for Chief People & Culture Officer and Director
- Support the P&C Specialist with audits and reporting
- Conduct monthly VSC and Back Check audits
- Serve as a first point of contact for general HR inquiries
- Provide guidance on HR policies and procedures
- Support employee engagement initiatives and organizational events, including EDI events
- Contribute to a positive, inclusive, and values-driven workplace culture
- Ensure HR practices align with employment legislation and organizational policies
- Maintain confidentiality and proper documentation standards
- Assist with audits, reporting requirements, and grant-related HR documentation
- Support health & safety tracking and reporting where applicable
- Support with minute-taking for Joint Health & Safety Committee
- Maintain HRIS and ensure data accuracy
- Generate basic HR reports (headcount, turnover, etc).
- Support process improvements and administrative efficiencies
Education And Experience
- Post-secondary diploma or degree with 2-3 years of experience as an HR Administrator or a related area
- Strong Aptitude in database usage
- Proficiency in Microsoft Office Suite including intermediate Excel proficiency and HRIS systems; experience with Payworks an asset
- Excellent communication, time management and administration skills
- Ability to maintain confidentiality and handle sensitive information
- Self- motivated and able to work independently and as part of a team
- Excellent verbal and written communication skills
What we Offer:
- Meaningful work.
- Competitive compensation.
- Benefits such as Health, Dental, Vision, Personal Days, Employee Assistance Program, Tuition Reimbursement and more.
- Employee perks which include discounts on gym membership, city bike rentals, auto & home insurance and more.
Use of AI and Technology in the Hiring Process
Covenant House Toronto does not use artificial intelligence (AI) to make or inform hiring decisions. However, we do use an external applicant tracking system (ATS) to help manage applications efficiently.
While our ATS may apply automated filters or sorting functions, all applications are reviewed and evaluated by human recruiters. No hiring decisions are made by AI.
Commitment to Equitable Recruitment
At Covenant House Toronto we believe in a workplace culture of inclusion that is welcoming, respectful and safe for all staff. It is critical to Covenant House Toronto success to eliminate barriers and promote the inclusion of equity groups. Equity groups have been, and continue to be, underrepresented and marginalized in the workforce, leadership roles, and in some specific occupations. Equity groups include but may not be limited to Indigenous persons, racialized people, gender diverse people, 2SLGBTQIA+ people, and people with disabilities.
In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and Covenant House Policy on Accommodation, a request for accommodation will be accepted as part of the Covenant House recruitment process.
Please visit our careers page to see more job opportunities.
