Executive Assistant/Operations Manager

Job Summary

Our client is seeking an Executive Assistant / Operations Manager to join their team! This position is located in Washington, DC and follows a hybrid work schedule.

Core Responsibilities

• Provide high-level administrative support to executive leadership and the broader team
• Manage calendars, meeting coordination, travel arrangements, itineraries, and office operations
• Develop, manage, and track departmental budgets, expenses, invoices, and financial reporting activities
• Serve as the primary liaison with accounting, procurement, vendors, building management, and internal stakeholders
• Prepare expense reports, intercompany billing requests, budget analyses, and monthly financial reviews
• Coordinate onboarding logistics, office events, meetings, guest visits, and executive communications
• Support process improvement initiatives while ensuring compliance with financial controls, policies, and audit requirements

Required Skills/Experience (Must-Haves)

• Bachelor’s degree in Business Administration, Finance, Human Resources, Marketing, or a related field, or equivalent experience
• 10+ years of experience supporting senior executives in an Executive Assistant, Operations Manager, Chief of Staff Support, or Office Manager capacity
• Strong accounting, budgeting, invoice processing, expense reporting, and financial reconciliation experience
• Experience managing executive calendars, complex travel arrangements, meetings, and stakeholder communications
• Advanced proficiency with Microsoft Office, including Excel, PowerPoint, Word, and Outlook
• Experience interacting with senior leadership, executives, and external stakeholders in a highly professional environment
• Strong organizational skills with the ability to manage multiple priorities and confidential information

Preferred Skills/Experience (Nice-to-Haves)

• Experience supporting Government Relations, Public Affairs, Legal, or Executive Leadership teams
• Experience with procurement processes, purchase requisitions, and vendor management
• Experience preparing budget forecasts, P&L reviews, and variance analyses
• Experience managing office operations and facilities coordination
• Professional Assistant Certificate of Excellence or similar certification
• Experience with onboarding coordination and employee support activities
• Experience supporting audit, compliance, or financial control processes

Key Competencies & Behaviors

• Executive Presence and Professionalism
• Financial Acumen and Attention to Detail
• Organizational and Project Coordination Skills
• Relationship Building and Stakeholder Management
• Confidentiality and Sound Judgment

Work Environment

• Location: Washington, DC
• Hybrid – onsite Tuesday, Wednesday, and Thursday from 10:00 AM to 4:00 PM, with remote work Monday and Friday. Additional onsite presence may be required based on business needs.

Compensation & Benefits

• Pay Range: The approximate pay range for this position is between $28.00 and $40.00. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.
• Medical, Dental, & Vision Insurance Plans
• Employee-Owned Profit Sharing (ESOP)
• 401K offered

About KellyMitchell

At KellyMitchell, our culture is world class. We’re movers and shakers! We don’t mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. We're passionate about helping companies solve their biggest IT staffing & project solutions challenges. As an employee-owned, women-led organization serving Fortune 500 companies nationwide, we deliver expert service at a moment's notice.

Marketing Disclosure

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from KellyMitchell and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.careers.kellymitchell.com/privacy-policy