Telecommut
As a PA you will provide an efficient and responsive administrative, organizational and logistical service to the management team, helping them to manage and prioritize their time. You will be responsible for multiple diaries while liaising and working with the TA/PA groups across our global studios ensuring meetings with the team are well taken care of, and meeting rooms are adequately prepared. You will be required to set up Polycom, Zoom and Conference call lines in advance of any international calls. You’ll undertake general administrative and typing tasks as necessary including; taking minutes during meetings, circulating notes, creating supporting documentation and updating relevant systems.
This position has varied and exciting tasks, which includes but is not limited to; scheduling diaries and planning meetings, booking international and domestic travel, ad hoc project work such as organizing company events, supporting the Marketing and Communications team, chairing the Social Committee, as well as coordination of Senior Management team projects. This role will see you guiding and supporting the PA/TA team while acting as an ambassador of DNEG at all times.
Must Have:
- Experience in an administration/ executive assistant/ team assistant role in a fast-paced environment requiring tact, good judgment and discretion in handling internal contacts.
- Extensive diary management experience.
- Previous experience in supporting senior managers.
- Previous experience of working in a highly confidential environment and having to exercise absolute discretion.
- Previous travel booking experience.
- Working knowledge of Microsoft Office at intermediate level or above and be a proficient Mac user.
- Experience in using different e-mail platforms.
- Excellent organizational skills with the ability to multi-task and help organize others.
- Excellent oral and written communication skills and ability to professionally represent the senior management team.
- Experience working within the creative or tech industries
- Event management
- Ability to work under pressure and meet deadlines.
- Strong attention to detail.
- Ability to filter information and assess priorities.
- Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
- Ability to think ahead and anticipate needs before they arise.
- Professional and discreet, able to deal with confidential or sensitive matters.
- Confident and able work on own initiative and with limited supervision.
- Flexible and willing to work outside of core hours when necessary.
- Polite and friendly.
