Telecommut
The Opportunity
Fredericton, NB
Accounting and Financial
Experienced
Full-time
$23.48 - $27.26 / hour
Competition Number: #022-26.27
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Pension plan
Life Insurance
Disability Insurance
Employee Assistance Program
Tuition Aid
Closing Date: June 16, 2026 at 4:00 PM
Capital Planning & Operations
Capital Planning & Operations is a team of approximately 130 employees that take tremendous pride in the campus and deliver exceptional service that supports the University of New Brunswick's mission, vision, and values. You will be a part of a motivated team of professionals who are always striving to make our campus a safe, sustainable, accessible, and welcoming environment for students, faculty, staff, and community.
What We Offer
Full-time | Continuing | Fredericton | On-Campus
Standard Work Hours: Mon - Fri | 7:45 am - 4:00 pm | 36.25 hours per week (Summer Hours)
Salary Range: $23.48- $27.26 per hour
YOUR FOCUS
Reporting to the Manager, Administration & Finance, the Payroll Clerk is responsible for all aspects related to the administration of CP&O's payroll including all facets of employee time keeping records. The payroll clerk exercises initiative, confidentiality and works to a high degree of accuracy, and is required to exercise independent judgment and interpretation of university policy and Union agreements.
- Maintain accurate and up-to-date timekeeping records for all CP&O and Central Heating Plant (CHP) employees.
- Reconcile hours paid against Megamation DirectLine (MPC) timecard records and approved leave entries in Colleague Self-Serve each pay period, ensuring employees are neither underpaid nor overpaid.
- Investigate and resolve discrepancies and missing time records for each pay period.
- Perform daily updates of employee timekeeping records and overtime tracking in the overtime and employee Reporting Access Database.
- Ensure all updated employee time records, banked overtime balances, overtime worked and used records, and substitution pay records are accurately published to employees' SharePoint reporting pages on a timely basis.
- Prepare and submit bi-weekly payroll for all CP&O timesheet employees in accordance with Colleague Self-Serve submission deadlines.
- Process Late Time Entry sheets for payroll adjustments that fall outside the regular bi-weekly payroll cycle.
- Ensure all Late Time Entry sheets are accurately prepared, properly authorized, and submitted to Payroll within required deadlines.
- Process monthly substitution pay for all unionized employees in accordance with the applicable collective agreements.
- Identify all instances in the pay period where an employee performed duties of a higher-rated classification.
- Calculate the applicable pay differentials and ensures all substation pay entries are properly authorized and submitted for payroll processing within payroll deadlines.
- Other duties as assigned by the Director or Manager.
- Business diploma.
- Two to three years related experience.
- An equivalent combination of experience and education will be considered.
- Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and SharePoint.
- Ability to quickly learn and effectively navigate university-specific software systems, and other applications required for payroll and timekeeping administration.
- Comfort working across multiple systems simultaneously, with the ability to extract, cross-reference, and reconcile data from different platforms accurately and efficiently.
