Telecommut
KLS Earthworks Inc. is looking for a motivated and organized Health & Safety Administrator to support our growing team. This position is ideal for someone who enjoys data entry, organization, administration, and working with people. No previous health and safety experience is required—we are willing to train the right candidate.
This is an office-based role that plays a critical part in supporting employee onboarding, safety compliance, training coordination, and documentation management.
What You’ll Do
Employee Onboarding & Orientations
- Coordinate and conduct new hire orientations
- Complete orientation paperwork and onboarding documentation
- Schedule client-specific orientations
- Track employee training requirements and certifications
- Issue PPE and maintain issuance records
- Maintain employee safety files and records
- Update training matrices and certification records
- Enter and manage safety-related data
- Maintain incident and investigation records
- Organize audit documentation and compliance records
- Generate reports and safety statistics as required
- Coordinate training bookings and renewals
- Track competency requirements and certification expiries
- Maintain records training records
- Schedule employee training and meetings
- Coordinate Gate and Geotab FOB assignments
- Assist with IT onboarding for new hires
- Support subcontractor prequalification processes
- Maintain PPE and First Aid inventory records
- Assist with shop and office inspections
- Coordinate emergency drills
- Support JHSC meetings and documentation
- Prepare toolbox talk topics and safety communications
Required
- Strong computer skills and ability to learn new software
- Excellent organizational and time-management skills
- High attention to detail
- Strong communication skills
- Ability to work independently and as part of a team
- Experience in data entry, administration, customer service, or office support
- Construction, transportation, or industrial experience is considered an asset
We are willing to train the right candidate who demonstrates:
- A positive attitude
- Strong work ethic
- Willingness to learn
- Excellent organizational skills
- Competitive salary
- Training and development opportunities
- Supportive team environment
- Stable, full-time office position
- Opportunity to grow within a leading earthworks company
- Play an important role in supporting workplace safety and employee success
