Associate Executive Assistant & Project Coordinator

Linus Health is a Boston-based digital health company focused on transforming brain health for people across the world. By advancing how we detect and address cognitive and brain disorders – leveraging cutting-edge neuroscience, clinical expertise, and artificial intelligence – our goal is to enable a future where people can live longer, happier, and healthier lives with better brain health.

Please note that at the moment, we are only seeking candidates who are based in Boston / Greater Boston in order to me able to meet with our CEO in person as needed.

About the role

We’re looking for a highly organized, proactive, and adaptable Associate Executive Assistant & Project Coordinator to support our CEO and help keep day-to-day operations running smoothly in a fast-paced, mission-driven environment. This is a unique opportunity for someone early in their career who is excited to gain exposure across a growing digital health company and work closely with senior leadership.

In this role, you’ll help manage scheduling, communications, meeting coordination, and special projects while serving as a trusted operational partner to the CEO and leadership team. The ideal candidate is detail-oriented, eager to learn, comfortable juggling multiple priorities, and energized by working in a dynamic environment where no two days look the same.

What you'll do

• Provide day-to-day administrative and operational support to the CEO in a fast-paced and dynamic environment.
• Manage scheduling, calendar coordination, meeting logistics, travel arrangements, and expense reporting.
• Help prioritize incoming requests, communications, and scheduling needs to support the CEO’s time and focus.
• Draft emails, meeting agendas, notes, and other internal or external communications as needed.
• Coordinate follow-ups and action items across leadership meetings and cross-functional projects.
• Support preparation for Board meetings and executive presentations by helping gather materials and organize timelines.
• Serve as a collaborative point of contact between the CEO and internal teams, helping ensure clear communication and smooth coordination.
• Assist with special projects and operational initiatives across the organization.
• Maintain professionalism, discretion, and confidentiality when handling sensitive information.

About You:

• 2–5 years of experience in an administrative, coordinator, operations, or executive support role.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and stay organized in a fast-moving environment.
• Proactive attitude with a willingness to learn and take on new responsibilities.
• Interest in healthcare, digital health, or mission-driven work is a plus.
• Comfortable working with senior leaders while collaborating across teams.
• High level of integrity and professionalism.

Compensation: The base salary budgeted for this position is in the $80,000-100,000 range per year. This position will also include a yearly target discretionary bonus as well as equity, health benefits, unlimited PTO, a monthly flex day, a 401K plan with a match and more. The final offer determined for the candidate who is hired into this position will depend on a number of factors, including, but not limited to, the candidate's relevant skills, professional experience, labor market conditions, etc.

Linus Health is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, religion, color, national origin, sexual orientation, gender, gender identity or expression, age, genetic information, disability or any characteristic protected by law. We believe that diversity is critical to the growth of our company and understand the importance of fostering an environment where everyone has a voice. We are also committed to providing reasonable accommodations for candidates with disabilities during the recruiting process. If you are in need of assistance due to a disability, please contact us