Telecommut
Responsibilities
- Maintain and organize calendar scheduling, phones, and collaborating with senior offices for travel arrangements, tickets, and events.
- Prepare and schedule for various internal/external meetings such as talent generals, weekly creative and production meetings, casting calls, live casting sessions, department meetings and presentations.
- Create and ideate on talent lists for hosts, stunt casting, panelists, judges, guests, etc. for unscripted projects in collaboration with the team.
- Work with other assistants to ensure creative and casting information is updated in a timely manner.
- Aid in audio/visual needs for casting purposes (i.e. recording live sessions, playback and screenshare in meetings).
- Submit and track expense reports and purchasing requests for executives, departmental supplies, and events through Casual Buyer, Concur, and internal finance.
- Provide additional support to other executives and department as needed.
- Develop and maintain databases, distribution lists, mailing lists and filing systems.
- Maintain standards of strict confidentiality with respect to all matters and documents.
- Demonstrate strong communication and time-management skills, able to effectively communicate and manage tasks in a proactive and timely manner.
- 1+ year supporting an executive in an administrative capacity in Casting, Agency or a Network/Studio/Production Company.
- Experience building and maintaining filing systems and organizing and maintaining large amounts of data .
- Strong pop culture knowledge, including but not limited to celebrities in movies, TV, music, digital and sports.
- Excellent verbal and written communication skills including telephone etiquette.
- Proficiency with Microsoft Office, PowerPoint, Word, Excel, and Outlook.
- Demonstrates organizational, detail-oriented, and proactive problem-solving skills.
- Knowledge of agencies, networks, and social media platforms.
- Willingness to work a flexible schedule to accommodate overtime with short notice.
- Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision.
- Ability to work well under pressure, successfully coordinate multiple projects, and adaptable to fast paced changes.
- Ability to recognize a need and take ownership of its completion.
- Ability to handle confidential and sensitive information.
- Experience with iMovie, Adobe Premiere, Final Cut Pro and/or Quicktime in order to edit and upload actor materials such as auditions, demos, etc.
- Appreciation for talent and the desire to get to know their work by going to theater, comedy clubs, showcases, etc.
- Demonstrated interest in casting.
- A passion for unscripted television, casting and talent.
- Knowledge of SAP & Concur.
- Familiarity with IMDB, Breakdown Services, Studio System, Scenechronize, CastIt, QWIRE Systems are preferable.
