Telecommut
Responsibilities
- Maintain and organize calendar scheduling, phones, and collaborating with senior offices for travel arrangements, tickets, and events for the Directors.
- Prepare and schedule for various internal/external meetings such as casting concept calls, live casting sessions, department meetings and presentations.
- Create and contribute on lists, memos, meetings, talent reels, special projects, and events on behalf of Directors.
- Aid in audio/visual needs for casting purposes (i.e. recording live sessions, playback and screenshare in meetings).
- Work with other assistants to ensure casting information is updated for Directors in a timely manner.
- Submit and track expense reports and purchasing requests for Directors, departmental supplies, and events through Casual Buyer, Concur, and internal finance.
- Assist in talent outreach initiatives including Actor Workshops and talent searches.
- Provide additional support to other executives and department as needed.
- Develops and maintains databases, distribution lists, mailing lists and filing systems.
- Maintain standards of strict confidentiality with respect to all matters and documents.
- Demonstrate strong communication and time-management skills, able to effectively communicate and manage tasks in a proactive and timely manner.
- 1+ years supporting an executive in an administrative capacity in Casting, Agency or a Network/Studio.
- Experience building and maintaining filing systems and organizing and maintaining large amounts of data .
- Excellent verbal and written communication skills including telephone etiquette.
- Demonstrated proficiency with Microsoft Office, PowerPoint, Word, Excel, and Outlook.
- Demonstrated organizational, detail-oriented, and proactive problem-solving skills.
- Knowledge of agencies, networks, and social media platforms.
- Strong pop culture knowledge, including but not limited to celebrities in movies, TV, music, digital and sports.
- Willingness to work a flexible schedule to accommodate overtime with short notice.
- Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision.
- Ability to work well under pressure, successfully coordinate multiple projects, and adaptable to fast paced changes.
- Ability to recognize a need and take ownership of its completion.
- Demonstrated ability to handle confidential and sensitive information.
- Edit and upload actor materials such as auditions, demos, etc via iMovie, Adobe Premiere, Final Cut Pro, Quicktime.
- Appreciation for talent and the desire to get to know their work by going to theater, comedy clubs, showcases, etc.
- Demonstrated interest in casting.
- 2+ years of related experience.
- Knowledge of SAP & Concur.
- Experience with managing talent.
- Someone with a passion for casting and talent.
- Strong social media knowledge.
- Experience with Canva or similar tools to create visually engaging presentations/materials.
- Familiarity with IMDB, Breakdown Services, Studio System, Scenechronize, CastIt, QWIRE Systems are preferable.
